Structure

The organizational structure of the Union:

The organizational structure of the Union consists of:

  1. The General Assembly.  (Read More)
  2. Executive board.   (Read More)
  3. The Executive (Administrative).   (Read More)

1. General Assembly :

  1.  The General Assembly of the Union consists of members and supporters of university presidents and directors and similar institutions, associations, centers and institutes of education or their representative, and its regular meetings are held once every two years, and its quorum is completed by the presence of the absolute majority of the working members, and each member has one vote, and decisions are taken. By the relative majority of the members present.
  2.  The General Conference may discuss the reports, the estimated budget, the closing account and suggestions, put forward the strategic visions and plans submitted by the members of the Union and the recommendations made by the Executive Council, approve or amend the work programs of the Union, and request to add, delete or amend some of the bylaws of the General Conference of the Union, and it is This is with the approval of two-thirds of the participants of the Union members.
  3.  The General Conference of the member universities of the Union shall be held in the place and time specified by the previous General Conference, and for one third of the members of the Executive Council or the President of the Union or a signed request by two thirds of the members of the Union to call for an extraordinary session if necessary, stating the reasons for the meeting and its agenda.
  4.  Accepted membership of universities, bodies, institutions, or associations as observers shall attend the General Conference meetings and express opinions, plans and programs without participating in voting.
  5.  If the quorum is not available in the first regular meeting, it is postponed for one hour, after which the meeting will be legal regardless of the number of members present, and the General Conference is keen to take decisions and recommendations by consensus, and when necessary, it may resort to voting, and voting is usually by raising the hand Or by nominal plea if a member so requests or the president finds that the first method does not show the majority clearly, and voting can be by secret ballot if the need arises, and any member can abstain from voting or make partial or comprehensive reservations about a decision, and reservations are read after The decision is recorded in the minutes of the session.
  6.  The president of the Union, one of his deputies, the Secretary-General, or one of his two deputies manages the deliberations related to the issues under study according to the approved agenda, and the president is given the floor according to the order of requests, and if necessary, precedence may be given to the Secretary-General or to the chairman of a committee of the conference committees or Executive Director.
  7.  Every member of the universities, institutions, centers, or scientific institutes working or who are affiliated with the membership as an observer, has the right to raise a point of order in which the president will decide immediately if he does not object to that.
  8.  Forming temporary committees with specific powers to carry out a specific study.
  9.  The agenda, which includes the following:
  • Report of the Executive Council.
  • Report of the Secretary General.
  • The issues that the General Conference had decided at a previous session to include in the agenda.
  • Issues proposed by the Executive Council or the Secretary-General, including proposals submitted by members of the Union through the General Secretariat and the Executive Council.
  • When a new topic is included in the agenda prior to the General Conference, the Secretary General informs the members about this.
  • The General Conference approves the agenda of each regular session, taking into account the decision of the Executive Council in this regard.
  • During each session, the General Conference can amend or delete some issues registered in the agenda with the approval of a simple majority.
  •  The agenda of the extraordinary sessions is limited to the issues for which the session is held, unless the General Conference decided otherwise by an absolute majority.

2. Executive board:

  1. The Union’s Executive Council consists of the constituent body (Risalat Al Noor Foundation for Education, Culture and Civilizational Communication) in addition to choosing no more than twenty-four active members and the geographical distribution of the continents of Africa and Asia is to be considered by the General Assembly from among its members by consensus or by secret ballot – if not possible. That – for a period of two years, renewable once, and she has the right to run for membership after that again after the passage of one session, which will be separated from her removal of the previous membership in the Council.
  2. The Executive Council meets every year, and the quorum is legal in the presence of the absolute majority, and the meeting takes place one hour after the date specified by the members present, whatever their number.
  3. The Executive Council shall elect from among its members or those who are approved or nominated by the members, the President, the Secretary General, their deputies, the CEO and the head of the advisory body. The President shall invite the meetings of the Council and set the agenda and conduct the sessions. The President of the Council represents the Union in its relations with others, and the Council is elected Two Vice-Presidents, one of whom shall take his place in his absence, as well as the selection of two Deputy Secretary-Generals, one representing Africa and the other Asia
  4. The session that is convened to choose the position of the president, two vice presidents, the secretary general, two vice presidents, and the head of the advisory body not to be chaired by the vacancies for the positions offered or candidates for these positions. On transparency, fairness and impartiality.
  5. When the position of President or Secretary-General becomes vacant for any reason – resignation, dismissal or death – one of their deputies (the oldest) or the Secretary-General is in charge of the Union or the General Secretariat in the event of his presence and the position of Vice President or CEO becomes vacant until the Executive Council convenes and selects a new president And confirmation of his choice and ratification by the General Conference, and one third of the members of the Executive Council are entitled to request the convening of an emergency council from the time when the position of President or Secretary-General becomes vacant within six months and to determine the time and place.
  6. The Executive Council shall be concerned with reviewing and discussing the vision of the President of the Union, the Secretary General, the Executive Director and the Chairman of the Consultative Body on what is being prepared from the Union’s work programs and strategic plans that are far, medium and short term, and following up the implementation of the General Conference decisions.
  7. Approving the financial, administrative, and internal regulations of the Union and its branches, presenting them to the Executive Council and endorsing them from the General Conference.
  8. Consider and approve requests to join the Union from universities, institutes, institutions, and scientific, research and academic centers and decide on them.
  9. Consideration and approval of the budget and the final account of the Union, determining the subscriptions of members, and accepting donations, gifts and grants in a manner that does not contradict the goals, regulations, goals and mission of the Union.
  10. Approving the Union’s programs and activities, examining the topics and projects offered by the General Secretariat or one of the member universities, and taking the appropriate decision thereon and adopting them from the executive authority.
  11. Consider everything related to coordination of work, cooperation and exchange of experience between member universities and others in terms of university organization, study programs, equivalence of degrees and research, exchange of faculty and students, sports, social, cultural, artistic activity, etc., as well as organizing the relationship of the Union with regional and international bodies, organizations and Unions, including Achieves union goals.
  12. The sessions of the council are public, unless the council deems it necessary to be confidential. In the event that the sessions are held in secret, permission to appear with the Secretary General and the Executive Director of the Secretariat Secretariat is only permitted.

3. Executive (Administrative) body:

First: Honorary President:

  1. He is a person of international symbolic and honorific legal status. One of the most prominent conditions for choosing him is his support for the educational and research process, human rights, peace, distance from racism and sectarianism, and the duration of his election for a year, renewable once.
  2. Selecting the honorary president from among three personalities to be nominated in consultation between the president of the Union, the general secretary, the executive director and the head of the advisory body, then presenting them with justifications for the approval of the executive council of the union.
  3. He has the right to attend the sessions of the General Conference and the Executive Council to benefit from his opinions, experience, proposals and instructions, and he has the right to vote.
  4. He is chosen from prominent international personalities with contributions, visions, and interest in education and culture.
  5. It is required that it not be a symbol of religious, sectarian or racist doctrine.

Second: The President of the Union:

  1. The president and two deputies of the Union are chosen from among the members of the Executive Council by free direct vote for a period of two years renewable according to the terms and conditions for nomination and selection by direct free vote for a similar period only
  2. The President of the Union is the general supervisor of all the Union’s organs, councils, departments, committees and bodies.
  3. The President of the Union has the right to sign agreements, cooperation protocols and contracts and propose granting membership to Unions and institutions with similar goals to the Union, or that contribute in general to supporting cooperation and friendship between states or scientific, research and academic institutions, and all of this is presented to the Executive Council at its subsequent session for approval and issuance of a decision Accreditation for presentation to the General Conference.
  4. The President of the Union has the right to request an emergency special session for members of the Executive Council after agreeing with the Secretary-General, the Executive Director and the Chairman of the Advisory Board to discuss new developments and issues that need to be presented to the members of the Union and determine the place and time to be agreed upon with a statement of the reasons and approval of the members of the Council The executive.
  5. He has the right to recommend, nominate, and include prominent international scientific personalities or who have an interest in the sciences, knowledge and culture of businessmen and people of goodness and benevolence and giving to the Union’s Executive Council, and this is presented in advance to the Executive Council at the periodic meeting to vote and take the approval of two-thirds of the members and they do not have the right to vote.
  6. Approving the Union’s program, strategic plans and budget before submitting it to the periodic executive council meeting and the general conference.
  7. Full supervision of the work of the Secretary General, his two deputies, the Executive Director and the head of the advisory body, to ensure the achievement of the goals and mission of the Union.
  8. Approving the Union’s internal administrative, financial and legal regulations.
  9. The President of the Union may delegate his deputy, the Secretary General or the Executive Director to exercise some of his powers.
  10. In the absence of the president or the vacancy of the office of the president for any reason – resignation, dismissal or death – the presidency of the Union shall be assumed by one of his deputies (the oldest of them) or the Secretary-General until the executive council is convened and a new president is selected and approved for that and then the General Conference approves this choice.

Third: The Secretary General:

  1. The Secretary-General and his two deputies are chosen from the members of the Executive Council or member universities according to the recommendation, nomination, and approval of the Executive Council through direct free voting by a majority of two-thirds of the members of the Council, and this is presented to the General Conference for ratification.
  2. The Secretary General and his deputies are chosen by direct free vote for a period of two years, renewable according to the terms and conditions for nomination and selection by direct free vote for a similar period only.
  3. The Secretary-General and his two deputies shall conduct the business of the Union, implement the decisions of the Executive Council and the General Conference, and follow up the work of the technical and administrative organ of the Union.
  4. The General Secretariat shall be composed of the Secretary General of the Union and his two deputies, representatives of the continent of Africa and Asia, the Executive Director, administrators, technicians, specialized committees and the advisory body.
  5. The Secretary-General has the right to sign cooperation protocols, agreements and contracts that contribute to achieving the goals and mission of the Union.
  6. The Secretary-General has the right to propose opening branches of the Union in the member universities of Africa and Asia and instruct the Executive Director to follow-up, supervise and work in them.
  7. Preparing the strategic plans, future visions of the Union, its scientific programs and activities, its societal participation and active contributions to developing scientific, research, academic and administrative programs in the member universities, presenting them to the president of the Union to decide on them and proceeding with their implementation after their approval in consultation with the CEO and head of the advisory body
  8. Preparing the draft budget plan, the final account and the general budget of the Union and the annual, academic, financial and administrative reports and submitting them to the Executive Council and the General Conference.
  9. The Secretary-General has the right to delegate one of his deputies in writing in some of his powers stipulated.
  10. Cooperate and coordinate with parallel bodies and institutions to introduce the Union and highlight its role in accordance with the union’s vision, mission and goals.
  11. Prepare documents, reports and requests for Executive Council and General Conference meetings and prepare for these meetings.
  12. The Secretary General and his two deputies attend the sessions of the Executive Council and the General Conference, and he has the right to vote and seek the assistance of any of his assistants to attend these sessions to provide data that fall within their field of competence.
  13. The Secretary-General, in coordination with the President of the Council, has the right to invite officials, experts and specialists to attend the sessions of the Executive Council and the General Conference whenever necessary and they do not have the right to vote.
  14. The Secretary General prepares the draft agenda of the Executive Council as well as the regular General Conference, and sends it to the member universities with the necessary documents and documents at least two months before the Executive Council and the General Conference, and this is followed by informing the members of the decisions and recommendations within two months after the conclusion of the Council and the General Conference session. .
  15. The Secretary General prepares the minutes of the sessions and distributes copies of them to the members of the Union, and keeps them in the Union headquarters for the purpose of referring to them when necessary, and he is responsible for preparing the minutes, decisions and approved recommendations in cooperation with the CEO and the head of the advisory body.
  16. The Secretary-General and his assistants participate in all the work of the General Conference and its committees, and to provide information, reports, projects, studies and clarifications related to issues registered in the agenda without the right to vote for his assistants.
  17. The Secretary-General sends two months before the General Conference meeting the draft budget after studying it from the Executive Council, and it is accompanied by supporting documents and the necessary analytical studies.
  18. In the absence of the Secretary General or the vacancy of the position for any reason – resignation, dismissal or death – one of his deputies (the oldest of them older) or the Executive Director shall assume his responsibilities until the Executive Council is convened, selecting a new Secretary General and approving his choice from the General Conference.

Fourth: The Executive Director:

    1. The CEO shall be chosen from among the members of the Executive Council, with the approval of two thirds of the members of the Council, by free direct vote.
    2. The CEO is the executive person responsible for implementing the plans and programs that achieve the goals, mission and recommendations of the Union and it combines scientific and administrative work and is responsible for the conduct and follow-up of the work of the technical, administrative and financial apparatus and the Union committees and address the concerned authorities.
    3. Follow up the editing and drafting of the minutes of the Executive Council and the General Conference and work to implement them in accordance with its decisions issued and approved by the President of the Union and the Secretary-General.
    4. The Executive Director has the right to sign cooperation protocols, agreements and contracts that contribute to achieving the goals and mission of the Union
    5. Receive the membership applications and examine the papers and documents attached to the membership application according to the conditions approved by the Executive Council before submitting them to the Secretary General.
    6. The Executive Director, in coordination with the President of the Union, the Secretary General and the Chairman of the Consultative Authority, has the right to invite officials, experts and specialists to attend the sessions of the Executive Council and the General Conference whenever necessary.
    7. Administrative supervision of the union’s headquarters and branches, and the selection of the administrative, financial, and legal staff and committees.
    8. The CEO has the right to attend the sessions of the General Conference and the Executive Council, and he has the right to vote.
    9. Follow-up and address the Executive Council or relevant authorities, whether governmental or private, and respond to them, and follow up on determining the location and time of the General Conference, the Executive Council, committees, seminars or conferences.
    10. Supervise the Union magazine, website and scientific publications.
    11. The Executive Director has the right to present visions and plans to improve the performance of the Union and achieve the interest of the universities, institutes, institutions, societies and member centers.
    12. Coordination of visits, meetings, posts and meetings of the Union’s bodies with the relevant parties and achieving mutual cooperation.
    13. Supervising the Union’s website, especially following up the manuscript and rare books page, and communicating with member universities to link the central libraries and scientific theses on the Union website.